Gift Entry Specialist

POSITION TITLE: Gift Entry Specialist

FLSA STATUS: Non-Exempt

DEPARTMENT: Development

REPORTS TO: Director of Mission Advancement

WORK HOURS: 15 hours per week

LOCATION:  Mid-Pointe, Cincinnati, OH

DATE: August 2026

Position Summary

This position is responsible for accurate data entry in the Blackbaud Raiser’s Edge NXT (RE NXT) Donor Database and completing basic donor relations activities. The candidate for this position will have experience with and be comfortable using databases for a wide variety of tasks, understanding the nature and structure of charitable gifts received. Duties include gift entry and other database functions. Team collaboration and provide support in advancing the fundraising and marketing efforts of the agency.

Essential Job Functions: 

1. Processes donation information into the Blackbaud Raiser’s Edge database in accordance to standard operating procedures.
2. Assists with donor communications.
3. Assists in the development and maintenance of gift processing standard operating procedures.
4. Processes address changes and returned receipts and coordinates necessary updates with other departments as appropriate.
5. Export data from and import data into RE NXT, such as guest information from events and the online giving platform.
6. Scan gift documentation and maintain orderly files.
7. Collaborate with Mission Advancement and Marketing colleagues to support the planning and hosting of occasional special events.
8. Consistently cross-train with Development Coordinator on advanced database functions to assist as needed.
9. Perform other duties as assigned.

Qualifications and Skills Requirements:  

1. A High School Diploma or GED required; college degree preferred.
2. Experience with Blackbaud Raiser’s Edge preferred (constituents, memorials/tributes, gift entry, queries, and mailing lists)
3. Accuracy and attention to detail is critical
4. Proficient using Microsoft Office
5. Demonstrated ability to work collaboratively and effectively as part of a team
6. Fundraising experience in a non-profit setting a plus
7. Ability to handle multiple tasks and use good judgment in prioritizing

Organizational Responsibility: 

Employees of Catholic Charities Southwestern Ohio will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based agency and adhere to the policies of Catholic Charities. Employees will not publicly oppose the teachings of the Catholic Faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.

Work Environment:

Typical office environment, with minimal exposure to excessive noise or adverse environmental issues.

Physical Demands:

Must be able to meet the following physical requirements, with or without reasonable accommodation:

• Use hands to manipulate, handle, feel, and control items or equipment;
• Talk to other employees/clients and hear them;
• See and be able to read, write, and interpret written documents;
• Occasionally lift and move objects weighing up to 15 pounds.

Please submit resumes to hrd@ccswoh.org.  Resumes will be accepted until the position is filled.