POSITION TITLE: HR Administrative Assistant
DEPARTMENT: Human Resources
WORK HOURS: 37.5 hours/week
WORK LOCATION: Mid-Pointe, Cincinnati OH

Position Summary:  Provide administrative support to the day-to-day operations of the Human Resource Department, including assistance in the recruitment process. In addition, this position will provide administrative support to the Caregiver Assistance Network program.

Essential Job Functions:

Provides various HR functions including but not limited to the following:

Create, post and manage internal and external postings for open positions; conduct pre-screens and partner with program directors to conduct and/or coordinate initial interviews when deemed required; composes all offer letters for signature and conducts all background checks and employment references for selected candidates; Completes all employment data into ATS system for tracking for AAP purposes; Conducts all new hire orientations; Inputs relevant information into Paycor regarding tracking and running reports for performance evaluations and sends monthly reports to supervisors.as required; Process documentation and prepare reports related to HR activities (EEO, AAP, etc.); Assist with participation in salary and benefit surveys and maintains personnel files, EEO paperwork and I-9 files; Assist in creating employee communications (letters, flyers, new hire orientation packets, engagement activities, training’s, etc.); Prepares schedule for agency’s reception area and serves on receptionist rotation while coordinating all logistics for the main reception window; Assists with Volunteer Duties that are administratively required for the Volunteers program; Assists Caregivers Assistance Program Director with administrative support with database entries, maintains monthly files and performs various other administrative tasks as deemed required by the CAN supervisor; assists with CAN events and classes offered by the CAN network.

Performs other related duties as deemed required:


  1. Associate/Bachelor’s Degree; SHRM-CP/ PHR certification preferred.
  2. 1-2 years of experience performing administrative duties.
  3. Intermediate proficiency in Microsoft Office (Outlook, Word, and Excel).
  4. Prior experience in database management; Paycor preferred
  5. Excellent communication, interpersonal and organizational skills.
  6. Superior time management skills and the ability to prioritize work.
  7. Bi-lingual in Spanish preferred

Organizational Responsibility:

Employees of Catholic Charities Southwestern Ohio will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based agency and adhere to the policies of Catholic Charities. Employees will not publicly oppose the teachings of the Catholic Faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.

Work Environment:
Typical office environment, with minimal exposure to excessive noise or adverse environmental issues.

Physical Demands:
Must be able to meet the following physical requirements, with or without reasonable accommodation:
Use hands to manipulate, handle, feel, and control items or equipment; communication skills for all internal and external customers; see and interpret written correspondences; occasionally lift and move objects weighing up to 15 pounds.

Candidates should submit a cover letter, including salary requirements along with their current resume to: Human Resources Department at hrd@ccswoh.org